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Child Protection Signs for Kidmin Volunteers

November 16, 2011

Like many of you, I  have felt sick to my stomach hearing the allegations linked to the Penn State coaching staff.  One of my prayers related to this story is that as children’s ministry leaders we won’t “waste this pain”.  We must not allow this horrible tragedy to pass without revisiting conversations with parents and volunteers educating them on the importance of following good safety practices.  If there is anything redeeming to emerge from this awful story, perhaps it is a more receptive audience among parents and volunteers previously opposed to child protection policies.

If you serve in a leadership role or on staff at a church, it is your moral obligation to:

1) Develop a Parent & Volunteer Handbook that succinctly outlines your church’s child protection policies and safety rules.

2) Publicize and train the caregivers on the policies.  A failure to adequately educate the ministry team is an unacceptable failure in leadership.

3) Enforce the written policies.  While people are always more important than policies, the consequences of ignored safety practices cannot be emphasized enough.  Consistently enforcing the policy will protect the participating children, caregivers, and church body from merited and unmerited accusations of abuse.

For several great examples of safety policies, see this post on Kenny Conley’s blog (www.childrensministryonline.com).

This past weekend I spoke at the Illuminate Conference at Gateway Church in Austin, Tx.  As I passed through the children’s ministry hallways and classrooms I was thrilled to see visual reminders posted everywhere, reinforcing important protection policies.  As you will see below, there are oodles of best practices shown in the pictures of the Kids Quest physical space.  Kenny Conley and Cathy Harwick are the leaders behind Gateway’s children’s ministry.

This laminated sign is posted next to the door handle of every bathroom inside the children’s ministry environment.

This bulletin board is near the door inside each classroom.  Below is a  closeup picture showing one of the documents posted above.

I love this document!  Even well meaning children’s ministry volunteers may need a reminder for appropriate displays of praise and interest.  And by having the guidelines posted, those not-so-well meaning folks may be weeded out or identified.  Don’t be naive enough to think that your church would never encounter a volunteer with less than noble intentions.
From a special needs perspective, I love this document holder.  Here you can see a map that shows volunteers where to seat their class during large group time (so helpful!).  You could also use this hanging holder to display a visual schedule right next to the clock.

Next to the storage and counter area in the room are two laminated checklists (above) that provide instructions for how the caregivers should prepare and/or clean up the room.  One checklist is for Sunday morning settings and the other checklist relates to the other kidmin programs that may utilize the same room.

Outside of each room and next to the entrance door, the church’s sick policy is posted and visible to parents.  Volunteers especially appreciate having the policies posted for the benefit of parents who are unfamiliar with the rules.  Policies publicized in writing nearly always prevent hard conversations and/or help parents receive rules in a less personal way.

(Sorry for the blurry picture).  As you pass through the baby hall, you see two laminated signs on each door (see below).

So often parents want to walk in a room to drop-off or retrieve their child.  This is a bad idea for many reasons:

1) It creates unnecessary chaos in the environment

2)  It allows individuals to enter a room that aren’t approved and don’t need to there.

One church (not the church featured in this post) recently shared a story with me where a parent always wanted to come inside the room during drop-off.  This parent often became resistant to leave when it became evident their child no longer needed them.  The church later discovered that this parent also had a history of inappropriate contact with children.  Preventing unscreened and unauthorized individuals – including parents- from entering classrooms may be the best policy a church creates and enforces!

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I highly recommend reading the following three posts provided by fellow kidmin bloggers:

Policies, Predators, and Penn State Football  – Jared Kennedy

How to Protect Your Own Child from Abuse  – Jenny Funderburke

Time to Find Our Voice – Roger Fields

5 Comments
  1. Bravo, Amy! A timely word we cannot share often enough!

  2. I’m a big fan of safety, but in my opinion, all those signs are a little too informative. I think if you have too many words (especially small print), people aren’t going to read any/much of it. Maybe it’s just my experience.

    I would cut down the verbage into some key bullet points.

  3. Joey –

    Thanks for your comment. It is always nice to hear how other church leaders view the information presented here.

    The fact this church puts up any visual reminders would make them in the top .0001 percent of churches. It is true that most volunteers aren’t going to stop each week and read word-for-word the instructions. And I agree that brevity is important (that’s my biggest weakness!) But the title alone is a visual reminder. And by providing some of the “fine print,” the church is protecting itself in the event anyone says “I couldn’t remember all the details of the policy”. I stopped and read all the signage because I had never seen anything like it. Gateway is a church that attracts a lot of big-hearted servants that are new to church and ministry. And in the case of this church, the way they communicate with their parents and volunteers fits their culture.

    I am so grateful to the Gateway team for allowing me to show these pictures (as with any church I feature, I received their blessing before posting). It requires a lot of vulnerability by a kidmin staff to allow other church leaders the opportunity to see the insides of their ministry.

    The response to this post has been overwhelmingly positive. If the number of Facebook shares and onsite views over the past 5 hours gives any indication, this may quickly be the all-time most viewed post on this blog.

  4. That’s a great point about the church protecting itself.

    With your experience, you know better than I do (and I’ve heard you say it before) how few churches put up visual reminders about safety policies. I guess I’m always amazed by that. I’m big on safety and big on communicating (I’m the one who tends to put too much verbage in communications). So, I always think that EVERYONE is communicating their safety policy.

    Thanks for this post, and many others that you write on behalf of children and families.

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  1. General Children’s Ministry Policies & Procedures « The Inclusive Church

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